Grow Your Business with Vision Machine Incubator

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Privacy Policy for Neurodivergent Founders Incubator

Effective Date: February 23, 2026
Last Updated: February 23, 2026

Vision Machine Incubator ("Incubator," "we," "us," or "our") is committed to protecting the privacy and security of personal information, especially recognizing the heightened importance of privacy for neurodivergent individuals and founders who may share sensitive information during the application and participation process.This Privacy Policy explains how we collect, use, disclose, store, and protect personal data when you:

• Visit our website
• Apply to or participate in our incubator Program
• Interact with us via email, events, mentorship sessions, or other communications
• Use facilities, Equipment, or resources provided by the Incubator

By submitting an application, participating in the Program, or otherwise providing us with your personal information, you consent to the practices described in this Privacy Policy.

1. Who We Are 

Vision Machine Incubator Neurodivergent Founders Incubator
VISION MACHINE STUDIOS LLC
10010 Pharlap Dr. Cupertino CA 95014
Email: visionmachinestudio@gmail.com 

We act as the data controller for the personal data we collect directly from you. If we process data on behalf of third parties (e.g., event co-hosts), we will clarify roles where relevant.

2. Personal Data We Collect

We collect the following categories of personal data:From Applicants and Participants (Start-ups / Founders)

• Identity and Contact Data: Full name, preferred name/nickname, pronouns, email address, phone number, mailing address
• Neurodivergence-Related Information: Self-attestation or documentation regarding neurodivergence (e.g., autism, ADHD, dyslexia), only when voluntarily provided and necessary for eligibility or accommodations
• Professional and Business Data: Start-up name, stage, description, pitch deck, business plan excerpts, team composition, leadership roles
• Financial and Equity Data: Cap table information, incorporation documents (to the extent necessary for equity stake verification)
• Demographic Data (optional): Gender, ethnicity, age range, location (for diversity tracking and reporting, aggregated only)
• Communication Data: Records of emails, meeting notes, mentorship feedback, application forms, surveys

Automatically Collected Data

• Technical Data: IP address, browser type/version, operating system, device information, pages visited, time/date of access, referral source
• Usage Data: Interactions with our website, application portal, event attendance

From Other Sources

• Publicly available information about your Start-up (e.g., website, Crunchbase, LinkedIn)
• References or third-party recommendations (with your consent)

We do not collect special category data (sensitive personal data under GDPR/CCPA) beyond neurodivergence-related information that you voluntarily provide for Program eligibility or accommodations. We treat such information with the highest level of care.

3. How We Collect Personal Data

• Directly from you (application forms, emails, meetings, contracts)
• Automatically via cookies, analytics tools, server logs
• From third parties (with your consent): references, public databases, co-hosts of events

4. How We Use Your Personal Data

We use personal data for the following purposes:

• To evaluate and process applications to the Program
• To administer and deliver the incubator Program (mentorship matching, accommodations, event invitations, access to Equipment/facilities)
• To manage our 10% equity stake (legal and administrative purposes)
• To provide neurodivergent-friendly accommodations and support
• To communicate with you about the Program, updates, opportunities, and alumni network
• To improve our services, website, and Program (analytics, feedback)
• To comply with legal obligations (e.g., tax, corporate governance, anti-money laundering if applicable)
• To protect our rights, safety, and property (fraud prevention, dispute resolution)
• Aggregated/anonymized data for impact reporting, grant applications, or diversity statistics

5. Legal Basis for Processing (GDPR / Applicable Laws)

• Contractual necessity — for providing the Program services and managing equity agreements
• Legitimate interests — improving our Program, networking introductions, analytics (balanced against your rights)
• Consent — for optional data (e.g., marketing communications, sharing contact info with partners)
• Legal obligations — compliance with corporate, tax, or equity laws
• Explicit consent — for processing neurodivergence-related data (special category data)

You may withdraw consent at any time, though this may affect Program participation.

6. Sharing Your Personal Data

We share personal data only when necessary:

• With mentors, advisors, and service providers under strict confidentiality agreements (e.g., cloud storage, CRM tools, video conferencing)
• With co-hosts or sponsors of specific events (with notice/consent where required)
• With potential investors or partners during Demo Days or introductions (with your explicit consent)
• In aggregated/anonymized form for reporting or marketing our impact
• To comply with law, respond to subpoenas, or protect rights/safety
• In connection with a merger, acquisition, or sale of assets

We do not sell personal data.

7. International Data Transfers

If we transfer data outside your country (e.g., to the US, EU, or other jurisdictions), we use appropriate safeguards such as Standard Contractual Clauses, adequacy decisions, or other mechanisms compliant with applicable law (GDPR Article 46).

8. Data Retention

We retain personal data only as long as necessary:

• Application data: 2 years if not accepted (for reconsideration)
• Participant data: duration of Program + 5 years (for equity/admin purposes)
• Alumni contact data: until you opt out
• Technical logs: up to 12 months

We securely delete or anonymize data when no longer needed.

9. Your Privacy Rights

Depending on your location and applicable law (e.g., GDPR, CCPA, other), you may have rights to:

• Access your data
• Correct inaccurate data
• Delete data (subject to legal/equity retention needs)
• Restrict processing
• Object to processing (including for legitimate interests)
• Data portability
• Withdraw consent
• Lodge a complaint with a supervisory authority

To exercise rights, contact privacy@neurodivergentfounders.org. We respond within statutory timeframes (usually 1 month).

10. Security of Your Personal Data

We implement reasonable technical and organizational measures to protect data, including encryption, access controls, regular security assessments, and staff training. However, no method is 100% secure.

11. Cookies and Tracking Technologies

Our website uses cookies and similar technologies for functionality, analytics, and performance. See our separate Cookie Policy [link if separate] or manage preferences via our banner.

12. Children's Privacy

Our services are not directed to individuals under 16 (or 13 in some jurisdictions). We do not knowingly collect data from children.

13. Changes to This Privacy Policy

We may update this Policy. Changes will be posted here with an updated effective date. Material changes may be notified via email or Program communications.

14. Contact Us

For questions, concerns, or rights requests:
Email: visionmachinestudios@gmail.com
Mail: VISION MACHINE STUDIOS LLC
10010 Pharlap Dr. Cupertino CA 95014

We are committed to transparency and will respond promptly.Thank you for trusting us with your information as we support neurodivergent-led innovation.